Constitution

ST IVES TRUST CONSTITUTION

1. Name.
1. The name of the society is “The St. Ives Trust” (hereinafter called the Trust).

2. Objects.
1.The objects of the Trust are:

1.1 To promote high standards of planning and architecture in the town and former borough of St. Ives.

1.2. To educate the public in the geography, history, natural history and architecture of the town and former borough of St. Ives.

1.3 To promote the preservation and protection for the public benefit of the natural, historical and architectural features of the town and former borough of St. Ives.

3. Powers.
In furtherance of the Objects, but not otherwise, the Trust may:

1. Co-operate with kindred societies and organisations.

2. Organise meetings, exhibitions and lectures, produce and publish written material and promote schemes of a charitable nature.

3. Acquire and dispose of property (subject to any consents of law).

4. Employ and remunerate staff.

5. Invest funds in any lawful manner provided that professional investment advice is obtained.

6. Borrow money and charge all or any part of the property of the Trust with repayment of the money borrowed.

7. Raise money by any lawful means.

8. Accept gifts either for the general purposes of the Trust or for a specific purpose within or connected with the objects.

9. Do all such lawful things as are necessary for the achievements of the objects.

4. Membership.
1. Membership of the Trust is open to any individual or organisation who supports and is interested in furthering the objects and who completes an application form as prescribed by the executive committee.

2. Every member must pay an annual subscription of such amount as the executive committee decides from time to time.

3. Every individual member and the appointed representatives of every organisation in the membership has one vote at the General Meetings of the Trust.

4. The Executive Committee may make provision for non-voting categories of membership, including junior membership, associate membership and honorary membership and the set of subscriptions payable (if any).

5. The Executive Committee must keep a list of members in each category.

5. General Meetings.
1. There must be an Annual General Meeting of the members of the Trust before the end of April in every calendar year.

2. At the Annual General Meeting the members will:

2.1 Receive the Executive Committees report of the previous year.

2.2 Receive the treasurer’s report and accounts for the previous year.

2.3 Elect the president and vice-presidents for the following year.

2.4 Elect the Executive Committee for the following year.

2.5 Discuss and advise the new Executive Committee on matters of policy for the Trust

2.6 Determine any other matters of which notice has been given.

3. A special meeting of the members of the Trust may be held at any time if called by the Executive Committee or if at least 12 members of the Trust make a written request to the Chairman of the Executive Committee. A general meeting requires 21 days notice to be given to the members specifying the matters to be dealt with

4. A special meeting must be called within two weeks of such a request.

5. A quorum at a general meeting is 15 members present in person. If there is no quorum the meeting may be adjourned for a period of at least fourteen days and the number present at the adjourned meeting if at least six will constitute a quorum for that meeting.

6. The President of the Trust, or in his/her absence, some other person elected by the meeting, takes the chair at Annual General Meetings. The Chairman of the Executive Committee, or in his/her absence the Deputy Chairman or some other person elected by the meeting, takes the chair at Special General Meetings. Except where this Constitution provides for a larger majority on a specific question, every question is decided by a majority of the votes cast. In the case of equality the Chairman of the meeting has a second or casting vote.

6. Executive Committee Composition.
1. The Executive Committee (hereinafter referred to as the committee) is the body responsible for the management of the Trust.

2. The Committee consists of the President of the Trust, the Mayor of St. Ives if willing to serve and not less than seven or more than ten individuals who are either members of the Trust or the appointed representatives of organisations in membership.

3. The Committee may co-opt up to three additional members of the Trust or of organisations in membership, and a co-opted member will have the same voting powers and hold office for the same period as the elected members of the Committee.

4. Casual vacancies in the Committee may be fil led by the Committee by co-option, and a member co-opted for this purpose will have the same voting powers and hold office for the same period as the elected members of the Committee.

5. Any member of the Committee who is absent from three consecutive meetings of the Committee, or who is disqualified by law from acting as a charity trustee, ceases automatically to be a member of the Committee

7. Executive Committee: Procedures.
1. The Committee shall meet at least four times in every calendar year. A quorum at Committee meetings is four.

2. At the first meeting of the Committee in every year the members must appoint from among themselves a Chairman, Deputy Chairman, Secretary, Treasurer and such other honorary officers as they think fit.

3. Every question is decided by a simple majority of the Committee members present voting at a meeting; in a case of equality of votes the Chairman of the meeting has a casting vote.

4. The Committee may appoint sub-committees to advise them or to carry out specific tasks in the management of the Trust but all such sub-committees must report back to the Committee at such regular intervals as it shall instruct.

5. The Committee must keep minutes of its meetings and proceedings and keep safe all records relating to the Trust.

6. The Committee may make rules to govern its own proceedings and the proceedings of its sub-committees provided that they are not inconsistent with and do not conflict with the provisions of this constitution.

8. Executive Committee: Nominations.
1. Every candidate for election to the Committee must be nominated and seconded in writing by members of the Trust and must give his or her written consent to stand for election.

2. Nominations and consents must be sent to the Committee within seven days of the notice calling the Annual General Meeting.

9. Finance.
1. All funds belonging to or raised for the Trust must be used solely in furthering its objectives.

2. No members of the Committee may be employed by the Trust or receive any payment or other benefit from its funds except for reasonable out of pockets expenses properly incurred for the purposes of the Trust.

3. The Committee is responsible for the keeping of books of accounts and for the preparation of an annual report and annual accounts for the Trust, copies of which must be sent to the Charity Commissioners as required by law.

4. The Committee must arrange for the accounts of the Trust to be audited by a registered auditor or, if the income and expenditure for the year in question does not exceed £100,000 examined by an independent examiner.

5. The Committee shall maintain one or more accounts for the Trust and make regulations governing the signatories on such accounts of whom there must be at least two members of the Committee.

10. Property.
If the Trust acquires any land, buildings, investments or other property of a permanent nature the legal title to that property must be transferred to a corporate body as holding trustee (or, in the case of freehold land, vested in the Official Custodian for Charities).

11. Notices.
1. Whenever notice has to be given to the members of the Trust under the provisions of this Constitution it must be delivered either by hand or by post to the members last known address in the United Kingdom.

2. Whenever any notice is required to be given to the Committee it must be delivered by hand or post to the Chairman or Secretary.

3. Whenever any notice is given by post it is deemed to have been received 48 hours after posting.

12. Amendment of Constitution.
1. The provisions of this Constitution may be amended at a General Meeting by resolution passed by two thirds of the members there present and voting but,

1.1 Notice of the terms of the proposed amendment must be given with the notice calling the meeting.

1.2 No amendment will be valid if it would alter in any way the objects, amendments or dissolution provisions of the Trust unless the consent of the Charity Commissioners to such amendment has been received in writing in advance of the meeting at which such amendment is proposed.

1.3 No amendment will be valid if its effect would be that the Trust ceased to be a Charity according to English Law.

13. Dissolution.
1. The Trust may be dissolved at a General Meeting by resolution passed by two thirds of the members present and voting.

2. In the event of a dissolution the members of the Committee holding office will remain responsible for the orderly winding up of the affairs of the Trust.

3. After paying or making provision for all debts and liabilities of the Trust the Committee shall transfer any remaining assets to one or more registered charities having similar objects to the objects of the Trust and approved by the Charity Commissioners.

4. The committee shall send a final statement of account to the Charity Commissioners.

14. Disputes.
1. Any dispute as to the interpretation of this Constitution as to the property of any action taken or proposed by one or more members of the Committee may be resolved by unanimous decision of the remaining members of the Committee or referred to an independent advisor or mediator.

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